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Online Room Scheduler™ TERMS & CONDITIONS
Thank you for accessing the Online Room Scheduler™ tool. As this website stores and manages data
about you, your organisation and rooms/venues within it we would like you to read
and agree to the following privacy statement before you move on. Please show that
you understand and agree to this statement by clicking the "Accept" button at the
bottom of this page. Once you Agree to our Terms and Conditions, you will be redirected
to the Online Room Scheduler™ homepage.
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You will be shown this page only once. If you want to review our privacy policy
again, it is available on our login page.
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Privacy Statement
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When you first log on to Online Room Scheduler™, you will be asked to accept these terms and
conditions. In common with most websites, you can only use Online Room Scheduler™ by agreeing
to these terms and conditions. If you have any concerns regarding these terms and
conditions, you should in the first instance discuss them with the relevant person
in your organisation (e.g. data protection officer).
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The Online Room Scheduler™ is an online database. There is a large store of electronic information
behind the web pages that you see when you record assessments and feedback to the
questionnaires your receive and or create. This electronic information is used in
the set-up and maintenance of Online Room Scheduler™ for you and/or your organisation, and is
also displayed as people use the Online Room Scheduler™ system.
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We take the confidentiality of our users' data very seriously. The following section
explains what information we collect, and how we use it.
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Online Room Scheduler™ is an online role-based system. It is available to you with four distinctive
roles; Locality Manager, Site Coordinator, Booking Desk Administrator/Receptionist
and Self Service User. Each user has a set of actions available to suit the needs
for the designated role. Various report(s) are available to each user role to help
monitor the organisational data relevant to that role and person designated that
role. Online Room Scheduler™ can very well be thought of as an online database. There is a large
store of electronic information behind the web pages that you see when you setup
your locality(s), locality manager(s), site(s), site coordinator(s), room(s), booking
desk administrator(s) and\or self service user(s). This electronic information is
used in setting up and in the maintenance of Online Room Scheduler™ for your organisation.
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Your personal data can only ever be viewed by you, your peer system users (only
where you have permitted them) and the Online Room Scheduler™ system "super-administrators".
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When using this on-line tool, we will collect the following information about you:
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- Information about where you work
- Information about your work-based phone number(s) and email(s)
- Information about your personal phone number(s) and email(s)
- Information about your locality(s), site(s), room(s)
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You are in control of what information we collect about you. However if you choose
not to share your information, this system may not be fully accessible or functional.
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We do not store any form of hidden data.
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We use the information we collect in the following ways:
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- To present to the booker(s), the room information that you set up as a Site Coordinator
- To present to you, and your system peers with summarised analysis in the form of
relevant reports
- To notify you of your booking status, confirmation, cancellation and any related
invoicing
- To respond to questions you send us about using Online Room Scheduler™ to the Online Room Scheduler™ support
team.
- To create aggregated reports on how many people are
using this system, and what sort of data they are entering. These reports do not
identify any individual. They only give overall numbers, for example,the number
of localities in your organisation or the number of user(s) accessing your system.
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You can be assured that:
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- Your data is kept safe on a dedicated server, protected
by secure encryption and firewalls (which means that measures are in place to minimise
the risk of anyone "listening in" on data as it's transferred from your computer
to our server, and of anyone electronically "breaking into" our servers).
- Once you leave the organisation your data will no longer
be identifiable, although we may keep it in anonymous form for benchmarking purposes.
- Once your licence expires, all data related to your
organisation; user(s), room(s), site(s), locality(s), booking(s) shall be hard deleted.
- We will never give, sell or lease your data to any
other organisations.
- If we ever need to change our privacy policy, we'll
communicate these changes via alerts on this website.
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You can always find out all the information we hold about you on our system by contacting
our support desk (click the "support" button once you've logged in) or your self
via your account link within the system.
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Website Terms and Conditions
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These Terms and Conditions ("Terms") govern your use of www.Online Room Scheduler.com ( "the
Website" )
Please read these Terms and ensure that you have understood them.
If you do not agree to these Terms, please cease use of the Website immediately.
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1. Definitions
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"ikonami" means ikonami Ltd a company registered in England with company number
+ 44 (0) 845 644 3837 and with an office address at 52-53 Margaret Street, London,
W1W 8SQ;
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"Terms" means the terms and conditions set out herein;
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"Use" means any use of the Website including but not limited to viewing information;
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"User" means any person who Uses the Website.
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2. ikonami
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The Website is owned and managed by ikonami. All information supplied on the Website
is managed by ikonami.
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The Administrator can be contacted by writing to ikonami Limited at 52-53 Margaret
Street, London, W1W 8SQ or by email on webmaster@ikonami.com
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3. Use of the Website
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By Using the Website you warrant that you have the right, authority and capacity
to enter into and be bound by these Terms and that you agree to be bound by these
Terms forthwith.
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In the event that ikonami, in its sole discretion, considers that you are making
any illegal and/or unauthorised Use of the Website, and/or your Use of the Website
is in breach of these Terms, ikonami reserves the right to take any action that
it deems necessary, including terminating without notice your Use of the Website
and, in the case of illegal Use, instigating legal proceedings.
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The Administrator may suspend the Website for any reason whatsoever, including but
not limited to repairs, planned maintenance or upgrades, and shall not be liable
to you for any such suspension.
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The Administrator reserves the right to make any changes to the Website or to discontinue
any aspect or feature of the Website without notice.
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4. Term and Termination
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These Terms will remain in full force and effect while you are a User of the Website.
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The Administrator may, at any time and for any reason, terminate these Terms with
you and deny you access to the Website.
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In the event of termination of these Terms or denial of access to the Website for
any reason, you must not attempt to Use the Website.
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Clauses 4 to 9 inclusive shall survive termination of these Terms for any reason,
and shall be valid and enforceable against user.
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5. Administrator Intellectual Property
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The Administrator owns or has a Licence to use all right, title and interest in
and to the Website, including without limitation all copyright and any other intellectual
property rights therein. These Terms shall not be construed to convey title to or
ownership of the Website or the data contained therein to the User. All rights in
and to the Website not expressly granted to User are reserved by ikonami.
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You are granted a non-transferable, non-exclusive, royalty-free, revocable Licence
to view the content of the Website.
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You are expressly prohibited from:
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Reproducing, copying, editing, transmitting, uploading or incorporating into any
other materials, any of the Website; and
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Removing, modifying, altering or using any registered or unregistered marks/logos
owned by ikonami, and doing anything which may be seen to take unfair advantage
of the reputation and goodwill of ikonami or could be considered an infringement
any of the intellectual property rights owned and/or licenced to ikonami without
first obtaining the written permission of ikonami.
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6. Warranties and Liabilities
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ikonami provides unregistred users with access to the Website free of charge and
registered users access to the website and application for a licence fee and, to
the maximum extent permitted by law, ikonami shall not be liable for any loss, injury
or damage caused in whole or in part by Use of the Website or the information provided
therein, or by any failure, delay, interruption or otherwise of the provision of
the Website or the information provided therein, or by ikonami's failure to perform
any of its obligations under these Terms.
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In no event shall ikonami be liable for any special, indirect, incidental or consequential
damages, including loss of profits and goodwill, business or business benefit.
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The information provided on the Website by ikonami is intended as information only
and does not constitute advice. Therefore, it must not be relied on to assist in
making or refraining from making a decision, or to assist in deciding on a course
of action.
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Where the Website includes views, opinions, advice and recommendations, these views,
opinions, advice and recommendations are not endorsed by ikonami and, to the maximum
extent permitted by law, ikonami shall not be liable on account of the accuracy,
defamatory nature, completeness, timeliness or otherwise of such views, opinions,
advice and recommendations.
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To the maximum extent permitted by law, ikonami expressly excludes all representations,
warranties, obligations and liabilities in connection with the Website or other
third party websites, and the information provided therein.
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7. Data Protection and Privacy Policy
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The Administrator is committed to protecting (i) the privacy of Users; and (ii)
the confidentiality of the information provided to it by Users Using the Website.
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The Administrator is the data processor of your data submitted using the website.
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The Administrator reserves the right to gather information relating to Use of the
Website. By Using the Website you consent to collection and use of this information
by ikonami.
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Your personal data that you submit shall be handled in accordance with ikonami's
Data Protection and Privacy Policy displayed here.
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Links to third party websites, including websites of partners of ikonami, may appear
on the Website. Such third party websites are not the responsibility of ikonami
and ikonami accepts no responsibility for the availability, suitability, reliability
or content of such third party websites and does not necessarily endorse the views
expressed within them.
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8. General
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You may print and keep a copy of these Terms, which form the entire agreement between
you and ikonami and supersede any other communications or advertising with respect
to the Website.
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These Terms may only be modified with the prior written consent of ikonami. The
Administrator may alter or amend these Terms at any time, with immediate effect
without notice. By continuing to Use the Website after such alteration, you will
be deemed to have accepted any amendment to these Terms.
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These Terms and their performance shall be governed by and construed in accordance
with the laws of England and the parties hereby submit to the exclusive jurisdiction
of the courts of England and Wales.
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You shall comply with all foreign and local laws and regulations which apply to
your Use of the Website in whatever country you are physically located, including
without limitation, consumer law, export control laws and regulations.
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You agree that because of the unique nature of the Website and ikonami's proprietary
rights therein, a demonstrated breach of these Terms by you would irreparably harm
ikonami and monetary damages would be inadequate compensation. Therefore, you agree
that ikonami shall be entitled to preliminary and permanent injunctive relief, as
determined by any court of competent jurisdiction to enforce the provisions of these
Terms.
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If any provision of these Terms is declared void, illegal, or unenforceable, the
remainder of these Terms will be valid and enforceable to the extent permitted by
applicable law. In such event, the parties agree to use their best efforts to replace
the invalid or unenforceable provision by a provision that, to the extent permitted
by the applicable law, achieves the purposes intended under the invalid or unenforceable
provision.
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Any failure by any party to these Terms to enforce at any time any term or condition
under these Terms will not be considered a waiver of that party's right thereafter
to enforce each and every term and condition of these Terms.
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Neither party will be responsible for delays resulting from circumstances beyond
the reasonable control of such party, provided that the nonperforming party uses
reasonable efforts to avoid or remove such causes of non-performance and continues
performance hereunder with reasonable dispatch whenever such causes are removed.
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Nothing in these Terms shall give, directly or indirectly, any third party any enforceable
benefit or any right of action against ikonami and such third parties shall not
be entitled to enforce any term of these Terms against ikonami.
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In order to access this site you must first agree and accept the terms and conditions
and our data protection policy.
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By clicking on the 'Accept' button you agree to and are bound by our terms &
conditions.
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